Hey everyone! I just finished attending the ACCOA Board Meeting from today, and am sharing my notes here. Please note, that these notes are NOT minutes. They are also, very raw. I may have missed some things, or got some things incorrect. But, here they are for any who are interested.
10am start
Pledge of Allegiance
Invocation
Attendance Roll Call:
- Rick
- Wendy
- Gary
- Rolland
- Phil
- Leroy
- Delores
- Robert
- Stan
- Carolyn
Rolland to approve agenda. Seconded.
Gary added 2 min comment after each agenda item, for talk on that particular item.
Delores to approve minutes. Seconded.
Gary to be excused from voting since he just joined the board.
Motion passes, and agenda is approved.
Will put new defib pads in gym area to get it under code.
Executive Directors’ Report
2 months almost that she’s been there. Focused on compliance issues. On all equipment, services provided, money spent, money gained, etc. Audits are going on. Might be a reorganization in the future. There is a budget shortage. Previously 2 millages. One of them expired in the 2022 election. $212,000 short for this years’ budget. She would like a private meeting with the board at a later date to go over stuff. Change for services. Carry out meals were not a thing before covid. NEMSCA looked at that and are turning around on that. They will no longer be providing carry out meals, starting May 11. Eligible residents can get home delivered meals, after being assessed.
They have a new Facebook page. It needs to have the URL updated. Last minute updates via FB, website takes longer.
Staffing: Accounting Clerk and Direct Care Workers
New Logo. No walkers or canes. Healthy seniors if included in the logo design.
In Kind Services: Can be used for when creating budget. Can be used as the match that is required for NEMSCA. (People who volunteer, etc. can be used in kind.)
Legislative Action Request: 5 petitions. More pay ($4/hr more?) for direct care workers. Flyers in the back on the right as you head out. A signed letter that you can send off to your legislatures.
Rick asked about the old FB page. Previous ED is keeping that page. Has renamed it “Previously ACCOA”. Meta sided with the previous ED. So they’re moving on from that page.
Prizes for the Logo have yet to be determined, as will the judges lol.
President’s Report:
One Executive Board decision to ratify. Adding two people (Denise, Patricia) as authorized users on bank accounts. Bob moved, Gary seconded. RC Vote requested.
- Rick – yes
- Wendy – yes
- Gary – yes
- Rolland – yes
- Phil – yes
- Leroy – yes
- Delores – yes
- Robert – yes
- Stan – yes
Motion passes.
New Building Report
Architects came last week and met with the New Building Committee. What do they actually need in the center and they want to get a preliminary layout. Searching for a construction manager. Things will start rolling pretty quickly once they get the CM. Everyone will be able to take a look at the drawings and give suggestions. Tomorrow at 1pm, they’ll be walking the property.
Generator showed up yesterday. Electricians are almost done installing it. Once it’s all completed, thee ACCOA can be an emergency shelter.
VP Report:
Suggestion: Coffee hour for Veterans and Police Officers. Good way to bring people into the center to chat a bit, and boost morale. Evening meals are doing fairly good, especially on Tuesdays. Meals are at 5pm. Should be feasible.
Suggestion: Fairman Bockhorst (board candidate) maybe make him a Member at Large. He would happily serve the board in any capacity they deem him eligible for. Gary recommends a nominating committee. Bylaws need to be redressed, cause some things counter what RRoO (Robert’s Rules of Order) state.
A member for NEMSCA that goes to their meetings and then comes back to report on what they’re saying. Shelby? Can a Member at Large be a representative.
Treasurer’s Report
He listed off some numbers.
- $100,247
- $13,000
- $4,150
- $19,658.97 final balance
Motion to accept, subject to audit by Delores. Seconded.
- Rick – yes
- Wendy – yes
- Gary – yes
- Rolland – yes
- Phil – yes
- Leroy – yes
- Delores – yes
- Robert – yes
- Stan – yes
Motion passes.
Secretary’s Report?
Election went well. Increased turnout for the special election. Commend Robin, for doing many things she’s never done before, to make the election more secure and private.
Food Service Report:
Hot Meals: 1753
Frozen Meals: 920
Staff: 2673
Transportation:
27 in March, turned away 23. (Those were out of county and not 60+ or older.) That’s because of compliance issues. They’re not allowed to transport anyone younger than 60, nor anyone not living in Alcona County. $421 per trip is the average, on the low end, thanks to insurance and all that jazz.
Finance:
Taking longer than expected to get everything in order but hope to have it all done soon.
Unfinished Business:
Internal Controls Audit (still being done), set aside how many expenditures that were directly related to the new building project. (ACCOA General Funds to get them back from the grant money). 2021-2023 spent: $308,136.80 spent so far from the ACCOA General Fund. Grant was finalized late summer of 2022, and yet, in 2021 and $198,000 (or so) was spent prior to the grant being finalized. Thankfully, they should be able to be reimbursed. (Final numbers.) Moving forward, once new accounts are finalized, they will no longer use general funds for the hub expenditures.
Rick: I was under the assumption that no money was spent so far on this project. Thanks the board for the clarification.
Bob motions to move the grant funds back into the ACCOA general funds 308,136.80. Seconded.
- Rick – yes
- Wendy – yes
- Gary – yes
- Rolland – yes
- Phil – yes
- Leroy – yes
- Delores – yes
- Robert – yes
- Stan – yes
Motion passes.
Gonna re-gravel the parking area. Volunteer will spread it. There will be more information to come.
HVAC contractor from Omer or Standish, and will do an energy audit, to see how the heating and cooling is working. Hope to have that done by the end of April.
Every couple of years they need a boiler inspection. ED will check to see when the last time was inspected.
Empty out the storage for garage sale/rummage sale. What does this board envision this building being used for, once the new building project is completed. Maybe even donate the building once the new center is finished. He wants to have a dialogue with everyone on the board to get a plan n action. Perrin would love to clean out the attic, and doesn’t recommend selling anything until after the new building is completed, in case anything is needed for that new center. Delores would love to use any proceeds for a new transportation vehicle for the home delivery meal trucks.
Shawna is on inventory, to see what’s been bought with federal, state, and county funds. Denise (ED) doesn’t want the board to move on this until after this inventory stock has been taken into account.
New Business:
Committee Formation (Bob). It’s old school to have many multitudes of committees. As a board they need to decide how in depth they want the committees to go. They just did an election without an election committee. New board, Wendy, volunteers to help the ED write up a new Employee Handbook. Gary said to make whatever committees are needed, when they are needed.
Fundraising Committees (Pam McKinnon & Judy French) are helping Phil. Senior center with a Cornhole Tournament. 50% of all entry fees go to the ACCOA, and the prizes will be used with the rest of the entry fees. They have a few donations for prizes already. Phil listed them off, but too fast for my slow fingers lol. They will have a food truck. He asked Gordon Food Services to donate a few food items via a letter recently. Hasn’t heard back yet. He also sent a letter to Wal-mart for some gift cards. Hasn’t heard back. Will submit a letter to Meijer soon too. Might be a 50/50 raffle. (Small raffle license with SoM $15, up to $500 prizes total that day.) Sunrise Firearms will sell a rifle at cost. Glennie sportsman might donate the small raffle license. $350-375 for the gun, but can go for about $1000. So good profit. (split ½ with GSC, and it’s pure profit.) $75 raffle license can be bought, and they can do it all on their own. All proceeds go to the new Senior Center activities and other projects. They had a bar set up in the ACCOA before, so their insurance covers any of that sort of stuff (alcohol). Phil needs more volunteers to help him with this project and others.
Gary motions to allow Phil to continue but not to exceed $100. Seconded.
- Rick – yes
- Wendy – yes
- Gary – yes
- Rolland – yes
- Phil – yes
- Leroy – yes
- Delores – yes
- Robert – yes
- Stan – yes
Motion passes.
Public Comment (3 Minutes, items discussed today on agenda)
Patty Thomas, Harrisville Township: Confused on Wnuk allowing comment after each agenda item. She was expecting from his statement for the public to have discussion on each issue. How should issues outside of the agenda be brought up? Seniors are looking for transportation outside of the county. ED Denise said as long as they live in the county, they’re still able to get transportation to appointments outside of the county. Fundraising report was helpful, and would like to see more information on other reports like that (like treasurer’s report). Like cost of internal audit.
Pam McKinnon, Lincoln/Spruce: NEMSCA there’s a hold on reimbursements for volunteers. Seating of ED shouldn’t be next to the President. It caused issues with the last one, cause he seemed to run the meeting. Agrees with Carolyn, that they all need to get together and get to know each other and get some more members at large. (Get to know each other before bringing in more people.) Microphones please!
Director Comments:
Gary: Two minute on the agenda was misunderstood, he wanted that for the beginning of the agenda, to let the public what’s on the agenda, in case they need to bring anything up. Doesn’t want the sins of the previous administration to muddle up their job that they have now.
Leroy: Brag on the board. Great election. They had the ability to appoint people, via the bylaws, but thought it would be more democratic way to hold the election. He’s happy with how it all came out and is happy with the three new members. He thinks they’re all great new members that will bring much to the board. He wants to thank the new ED (Denise), and feels she was thrown into the shark tank, and she’s still swimming. He appreciates it.
Gary motions to adjourn. Seconded. 11:30am
